ABAX Service Description

Service Name

ABAX Fleet Management System (Triplog)

Service Description

ABAX GPS Fleet Management System is a service developed to improve the efficiency and cost-effectiveness of your fleet operations. Using modern GPS technology, ABAX can provide real-time location tracking, on-demand reporting, and important notifications. ABAX Fleet Management System provides you with detailed insights into your fleet's performance and helps you identify potential improvements and cost savings. With real-time location tracking, you can monitor your vehicles. ABAX documents all vehicle usage to help with compliance reports, and mileage claims and detect unauthorised usage of your fleet.

Purpose of processing

The purpose of processing is to continuously improve fleet operations, document driving for compliance and mileage claim purposes, and identify potential improvements and cost savings.The service must under no circumstance be used contrary to the purpose of the Service, in any way that exceeds the purpose of the Service or for dishonest purposes, such as to spy on or monitor other persons, without legal basis.

Duration of processing

The processing of data will only last as long as the customer has ABAX Fleet Management System enabled. If the customer terminates or disables the service, the processing stops.

Type of processing

Data on your fleet will be stored and processed by ABAX to offer the service, and customers will have full access and transparency in our user interfaces.

Types of personal data to be processed

The following data must be processed to deliver ABAX Fleet Management System:
Data provided by hardware or created from hardware data:

• Location data correlated to your current subscription (such as time stamps, GPS data, trip details, latitude, longitude, altitude, speed and heading)

• Vehicle data such as registration number

• User data correlated to your current subscription (such as ID and name)

Categories of data subjects

Customer and Customers employees (admins and users).

Sub-processors

Sub-processors used are listed on the ABAX webpage: https://www.abax.com/uk/terms-and-conditions#sdp

ABAX Terms and conditions landing page is found here: https://www.abax.com/uk/terms-and-conditions

We will not share any data with any other third-party quoting partners other than those described unless we are instructed to do so.

Service Name

ABAX Driving Behaviour

Service Description

ABAX Driving behaviour is part of ABAX Fleet Management and is a telematics-based service that helps fleet managers improve the efficiency and safety of their fleet operations. By using data from GPS, accelerometers, and other sensors, ABAX Driving behaviour can detect and document managers to instances of harsh acceleration, harsh braking, and high-speed cornering. ABAX Driving behaviour service also monitors idling to reduce fuel cost and environmental footprint.

Purpose of processing

The purpose of processing is to monitor and document fleet operations and to identify potential improvements and cost savings.
The service must under no circumstance be used contrary to the purpose of the service, in any way that exceeds the purpose of the service or for dishonest purposes.

Duration of processing

The processing of data will only last as long as the customer has ABAX Driving behaviour enabled. If the customer terminates or disables the service, the processing stops.

Type of processing

Data on customer fleet will be stored and processed by ABAX to offer the service, and customers will have full access and transparency in our user interfaces.

Types of personal data to be processed

The following data must be processed to deliver ABAX Driving behaviour:
Data provided by hardware or created from hardware data:

• Location data correlated to your current subscription (such as time stamps, GPS data, trip details, latitude, longitude, altitude, speed and heading)

• Driving events like harsh acceleration, harsh breaking, and high-speed cornering.

• Idling time.

• Vehicle data such as registration number

• User data correlated to your current subscription (such as ID and name)

Categories of data subjects

Customer and Customers employees (admins and users).

Sub-processors

Sub-processors used are listed on the ABAX webpage: https://www.abax.com/uk/terms-and-conditions#sdp

ABAX Terms and conditions landing page is found here: https://www.abax.com/uk/terms-and-conditions

We will not share any data with any other third-party quoting partners other than those described unless we are instructed to do so.

Service Name

ABAX Equipment control (including tool tracking)

Service Description

ABAX Equipment Control is a GPS-based telematics system designed to monitor and track the location and usage of powered and non-powered equipment, machines and tools. Using modern GPS technology, ABAX Equipment Control can provide real-time location tracking and usage monitoring of equipment. The system can monitor engine and usage hours, as well as provide important notifications about equipment status and maintenance needs.

Purpose of processing

The purpose of processing is to monitor your assets, machines and tools - and to identify potential improvements and cost savings.

The service must under no circumstance be used contrary to the purpose of the Service, in any way that exceeds the purpose of the Service or for dishonest purposes, such as to spy on or monitor other persons, without legal basis.

Duration of processing

The processing of data will only last as long as the customer has ABAX Equipment Control enabled. If the customer terminates or disables the service, the processing stops.

Type of processing

Data on customer assets, machines and tools will be stored and processed by ABAX to offer the service, and customers will have full access and transparency in our user interfaces.

Types of personal data to be processed

The following data must be processed to deliver ABAX Equipment control:
Data provided by hardware or created from hardware data:

• Location data correlated to your current subscription (such as time stamps, GPS data, latitude, longitude, altitude, speed and heading)

• Equipment and tool data correlated to your current subscription (such as GPS, service hours and usage log)

• User data correlated to your current subscription (such as ID and name)

Categories of data subjects

Customer and Customers employees (admins and users).

Sub-processors

Sub-processors used are listed on the ABAX webpage: https://www.abax.com/uk/terms-and-conditions#sdp

ABAX Terms and conditions landing page is found here: https://www.abax.com/uk/terms-and-conditions

We will not share any data with any other third-party quoting partners other than those described unless we are instructed to do so.

Service Name

ABAX Total Cost of Ownership (TCO) Analytics

Service Description

ABAX TCO Analytics is a fleet analysis service developed to identify potential improvements and cost savings related to your fleets total cost of ownership (TCO).

How far, and how you drive, can have a direct impact on your insurance premium, leasing premium and running cost related to service and maintenance. ABAX want to help you improve and save cost. We are now analysing your data finding the right synergies to enhance your fleet. Based on trends and driving patterns we are seeing in your fleet we can use our analysed telematics data to give you advice and insights on how to improve and save costs on services provided by our sub-processors/business partners.

We will not share any data with any other sub-processors and/or business partners unless we are authorized to do so according to this document or in other written correspondence with you.

Purpose of processing

The purpose of processing is to continuously identify improvements, to promote cost savings and to provide customized offers from relevant third parties, such as insurance offers.

Driving distance and driving pattern will be analyzed to calculate risk for your fleet.

Driving distance and driving pattern will be analyzed to calculate depreciation for your fleet.

Driving distance and driving pattern will be analyzed to estimate tire wearage, service and maintenance needs.

Duration of processing

The processing of data conducted by ABAX or on ABAX’s behalf will only last as long as the Customer has ABAX TCO Analytics enabled. ABAX will stop the processing if the Customer disables the service.

If personal data is shared with a separate data controller upon the Customer’s instructions, ABAX is however not able to instruct or stop the processing performed by that data controller.

Type of processing

Data on your fleet will be analyzed to identify potential improvements and cost savings.

The analysis will result into a score between 1 (extremely good) and 15 (much room for improvement) which will be displayed in our user interface.

Your score will be shared with our sub-processors and/or business partners listed in section 7. Depending on your score, an offer from one or more of our partners in insurance, leasing and / or aftermarket may be displayed to you.

Our designated insurance partner may use the analysed data to offer a usage-based insurance (UBI) that regulates part of your premium based on use. The leasing partner may use the analysed data to offer a usage-based leasing (UBL) that regulates part of your leasing cost based on use. The after-marked partner may use the analysed data to offer a usage-based servicing agreement (UBS) that regulates your servicing costs based on use.

Types of data to be processed

Based on trends and driving patterns we are seeing in your fleet, it is possible to use analysed telematics data to provide specialized offers in services such as insurance, leasing and vehicle maintenance.

The following data must be processed to deliver ABAX TCO Analytics;

1. Data provided by hardware or created from hardware data to perform the analysis:

• Vehicle data such as VIN number, registration number

• Location data correlated to your current subscription (such as GPS, trip details, latitude, longitude, altitude and heading)

• User data correlated to your current subscription (such as ID and name)

• Equipment and tool data correlated to your current subscription (such as GPS, service hours and usage log)

2. Data transferred to sub-processors/business partners to calculate their offers:

• Vehicle data such as VIN number, registration number

• The Customer’s business registration number

• Average risk score of the Customer’s fleet

• The annual average driving length of the Customer’s fleet

• Contact information, such as name, e-mail, and mobile number

3. Data received from sub-processors/business partners regarding their offers:
The sub-processor/business partner’s offer will be made available on the Customer’s ABAX central page “MobiSense”. ABAX will receive a confirmation from the sub-processor/business partner if their offer is accepted. Some additional information regarding the agreement between the Customer and the sub-processor/business partner will also be provided to ABAX in order to fulfil ABAX’s obligations:

• The Customer’s company name,

• The Customer’s business registration number, and

• Registration number of the vehicles covered by the agreement.

4. ABAX will process and transfer the data necessary for the sub-processor/business partner to maintain or renew the services provided by them:

• Vehicle data such as VIN number, registration number

• The Customer’s business registration numbers

• Average risk score of the Customer’s fleet

• The annual average driving length of the Customer’s fleet

By enabling ABAX TCO Analytics, the Customer instructs ABAX to conduct the said processing and sharing of data to provide the Service.

Categories of data subjects

Customer and Customers employees (admins and users)

Sub-processors and business partners

By enabling ABAX TCO Analytics, sub processors used are listed on ABAX webpage: https://www.abax.com/uk/terms-and-conditions#sdp

By enabling ABAX TCO Analytics, business partners that are separate data controllers are listed here: https://www.abax.com/uk/terms-and-conditions#bp

ABAX Terms and conditions landing page is to be found here: https://www.abax.com/uk/terms-and-conditions